Are you an African government agency? Then consider modernising how you handle your daily operations.

For this, you need software tools to make your life easier. Whether you are interacting with the public or gathering public feedback. 

Now, which software tools are essential?

There are lots of software tools that can help you manage your operations.

Read this article to know 4 must-have software tools essential for you. These tools can help you communicate better, manage operations, and analyse data. 

Let’s dive in. 

4 must-have tools for every government agency and organisation in African countries 

Are you spending so much time doing tasks you can do more efficiently with a software tool? Consider using software tools and save your precious time. 

Following are 4 must-have tools for your government agency in African countries. 

1. Grptalk

Grptalk is an audio conferencing app designed for large conferences. Grptalk lets you talk to more than 50,000 people from anywhere. 

It supports dial-out conferencing for large remote conferences. One of grptalk’s notable features is that it works with landlines and mobile phones. 

What’s better? Only the host needs internet access and the grptalk app to start a call. There is no need to connect to the internet for participants to join. 

You can also extend calls to your PC without reducing the audio quality. Through the grptalk app or web interface, you can manage all aspects of the conference call. 

Grptalk allows you to start audio conferences in seconds. Would you instead plan? Then grptalk is for you, as it lets you schedule calls in advance.

Traditional teleconferences need PINs, waiting time, and other hassles that Grptalk eliminates.

Read: Benefits of Audio Conferencing for Government Agencies

How to get started with grptalk? 

Download the app or register online, create your group, and schedule a call. 

All your group members receive a call at the scheduled time to join the conference call.

You are considering how grptalk can benefit you as a government agency. Grptalk offers some great benefits. Read ahead: 

• Suitable for a public briefing: With grptalk, you can Start a call in 5 seconds. It helps make a quick public address. For example, if you want to have a press conference or give a public briefing on a new policy.

• Suitable for automated reminders for reports and meetings: Grptalk allows you to schedule reminders with a few clicks. Your workers or employees will automatically receive meeting updates. With this, you can save time and focus on more pressing issues.

• Suitable for large conferences: Grptalk has a 50,000+ audio conferencing capacity. Whatever the event, grptalk audio conferencing software is a great choice. Even with the capacity of attendants, there won’t be a drop in audio quality.

Read: Audio Conference For Large Groups

• Suitable for grassroots communication without the internet: With grptalk, you don’t need an internet connection. Grptalk uses a PSTN network (mobile and landline). With this, you can reach all the citizens, even those residing in rural areas with no internet access. 

Features of grptalk

Here are some of the features of grptalk that make it unique and a must-have for your company or agency.

• 50,000+ members in a single call: You can add over 50,000+ people to the call. That’s a lot, right? Even if you have a large pool of workers, you can still communicate with them.

• Convenient call scheduling: Grptalk lets you schedule meetings conveniently so group members know when to join the meetings. This will help them prepare better and gain more from the meetings.

• Participants don’t need internet connections: Your group members do not need an active Internet connection. This saves them from spending extra on data subscriptions. It also prevents network issues and ensures high-quality audio calls. 

• Complete host control: As the host, you have total control over the call. You can add, remove, or mute participants. This allows for a smooth call experience. 

• User-friendly web interface: Grptalk web is easy to use. You will enjoy the call and have a great time with your group members.

Pricing for grptalk

Grptalk pricing depends on the number of participants and conferences you have per month.

After you answer these three questions, fill in your details. Our team will contact you with customised pricing based on your needs. 

Read: 5 Ways Your Sales Teams Can Drive Revenue with Audio Conferencing

2. HashMicro

HashMicro offers a wide range of solutions to your ERP needs. Its solutions ranges from Accounting Systems, Inventory Systems, Human Resource Management, and CRM. 

HashMicro solutions extend to wholesale, retail, manufacturing, travel, education, and service Industries.

You can get their ERP products based on your specific needs. Hash Manufacturing, Hash Hospital, and food production Suite are some of their products. You can visit their website to see which products are best for your organisation.

HashMicro has all that you need. With their products, you can manage your government agency’s operations.

For example, with Hash Hospital, you can manage your healthcare facility. This includes the management of your personnel database, patients database, and medical equipment.

What’s better? You can manage every sector in your government with HashMicro. This is possible because they offer solutions across all public industries.

You can use HashMicro to store, manage and analyse your data in each agency or organisation. 

Features of HashMicro

• Enterprise resource planning (ERP) software: Hashmicro’s ERP software helps you manage your finances, HR, and other administrative tasks. 

• Security solutions: Since you handle sensitive data, you need to ensure that it is secure at all times. Hashmicro offers you a range of security solutions. These includes data encryption and cybersecurity training. 

• Collaboration and communication tools: Hashmicro offers video conferencing software and social media management tools. These tools and software can help you to better connect with your employees, citizens, and other stakeholders. 

• Artificial intelligence (AI) and machine learning (ML) tools: Hashmicro provides AI and ML tools. These tools will help you analyze data and make more informed decisions. 

Pricing for HashMicro

HashMicro pricing varies. Your cost will depend on the industry type and the solution you seek. 

You can use the HashMicro Software Pricing Scheme Calculations to get your quote.

3. WordPress

WordPress content management system (CMS) allows you to host, build, and manage websites. It also offers plugin architecture and a template system to customise your website.

How is this useful for your agency or organisation? We are in the tech age, so you need an online presence for your agency or organisation. WordPress is the perfect solution for your agency or organisation’s website needs.

With WordPress, you can host, create, and manage your organisation’s website. You can also dispense information or public service messages using blog posts. 

What’s more? Having a blog authenticates your organisation and helps you gain greater reach.

Let’s check out some of the features of WordPress that makes it one of the best tools for your organisation.

Features of WordPress

Take a look at some of the features that WordPress has to offer.

• Open source: Open-source software allows you install, change, and distribute it for free. 

• Free to Install: You don’t need to pay to install WordPress and create your organisation’s website. This is great, especially when you have a limited budget.

• Excellent UI: WordPress software is one of the most intuitive content management systems. It guarantees you a seamless experience.

• Customisable and scalable: You can make changes to your site’s design anytime. 

Pricing for WordPress

WordPress plans depend on your website needs. You can start with the free version to see how it works.

You can also get a business plan for $300 yearly or an eCommerce plan for $540.

4. Jotform

JotForm is a web-based platform. It allows you to create, publish, and manage online forms. 

Jotform is easy to use. In fact, you don’t need any coding or design skills to create forms. You can also customize your forms with different form fields. Examples of these fields are text fields, drop-down menus, and checkboxes.

With JotForm, you can create a wide range of forms. A few examples are contact forms, surveys, and registration forms.

You can also create forms in a few minutes. What’s more? You can integrate your forms with apps like Google Sheets and Salesforce. You can use these forms to collect online payments as well.

Features of Jotform

• 19+ fields: The form builder offers 19+ form fields, including text area and radio button. It also allows you to add custom HTML to your forms.

• Multi-column layouts: Jotform can create multi-column designs. This helps you to add lots of information in a small space. It also makes your forms look more visually appealing.

• Conditional fields/ conditional logic: Jotform allows you to add conditional fields. 

• Calculated content: You can add basic and complex calculations to your forms. 

• Repeaters: Jotform has repeaters that allow you to duplicate form fields. This helps you in creating lists. For example, a list of products and services.

• Dynamic values: This helps you get user email information from your CMS’s database. With this, you will be able to cut the need for users to fill out repetitive information.

• Post-submission actions: You can do whatever you like with the data you have gathered. For example, you can send them an email, save it to the database, or even create a PDF.

• Ease of use: Jotform has an easy-to-use drag-and-drop interface. Adding and configuring fields becomes nothing but a breeze.

Pricing for Jotform

Many of the features that Jotform offers you are free. 

What’s more? Jotform has Bronze, Silver, and Gold plans that offer you more. This includes you being able to create more forms and more fields. 

Each plan costs $34, $39, and $99, respectively.

Let software tools do the work for you

We have taken you through 8 tools that you must have as a government agency or organisation. Incorporating these software tools in executing your tasks will make them easier and more efficient. 

You can start with grptalk. Connect with your employees and stakeholders over audio conferencing.

Try out the grptalk for free for your audio conference. You can later buy a paid plan that caters to all your agency or organisation’s communication needs. 

You can also schedule a demo to ask questions about our product or get help from our team 24/7.