Tools To Improve The Productivity Of Your Board Meetings

Meetings are a global phenomenon. We have all been there and done that time and again. In fact, according to the findings of The Muse, if you are in business and you are a part of the management team, you are likely to spend more than 50% of your work hours scheduling or hosting meetings, including board meetings, brainstorming meetings, project initiation meetings, and many other types of business meetings.

Now, 50% is not a small percentage. To put it bluntly, you and everyone in your organization’s middle and upper management is spending more than half of their work hours planning or discussing work instead of actually getting work done.

And that is not the right way to go. Don’t you agree?

If we take a closer look at the board meeting culture across the world, one thing that is common in most workplaces is that we haven’t truly moved on from our old ways of work and communication yet. Most work cultures are still too used to the traditional back to back conference room meetings. And I agree, it has its own advantages. But, honestly, it doesn’ make sense to hold on to your old ways when you have smarter and faster alternatives available.

The kind of face-to-face interaction and engagement we look forward to in a traditional business meeting can easily be amplified using modern technology. The past few months are the aptest proof for the same. When we first started working from home under COVID-19 lockdown, with no clue of when we all will get back to our offices, video conferencing and online meeting tools came to our aid. These simple apps made our personal as well as professional lives easier than ever.

Work from home or working on the go is the new normal and the kind of meeting tools you have in your arsenal has an important role to play. With that being said, let’s walk you through the list of some of the most trending tools that will allow you to manage meetings from anywhere, anytime – and on any device too.

Excited? Let’s get started then.

For audio-only meetings – grptalk

grptalk is an instant communication app that makes conferencing as easy as making a regular phone call. The app is designed to connect 3-1000+ people on one conference call in less than 30 seconds, no internet connection required.

Merits:

With grptalk, you spend less time troubleshooting internet issues and more time communicating.
With grptalk, you get the best audio call quality possible.
With grptalk, you can schedule recurring meetings too.
With grptalk, you no longer have to worry about connecting to a bridge number or entering pins. Instead, you get to give your full attention to your conversations.
With grptalk, you can conference smoothly across all types of devices.

https://www.instagram.com/p/CDA-xXOnTZI/?utm_source=ig_web_copy_link

For video meetings and webinars – TelebuJoin

TelebuJoin is a platform that lets you do more with video meetings, webinars, and live broadcasts. It cuts down your infrastructure cost, employee travel costs, and helps you meet, discuss, and build relationships from anywhere, on the go.

Merits:

With TelebuJoin, you don’t have to download any app or install any hardware to do video conferencing or webinar.
With TelebuJoin, the host of the meeting gets access to advanced analytics and controls.
With TelebuJoin, you can chat, share screen, and video conference at the same time.
With TelebuJoin, the participants of the webinar or video conference can interact with each other using hand raise feature.

https://www.instagram.com/p/CDePNh-HEjT/?utm_source=ig_web_copy_link

For effective note-taking – Evernote

Evernote is a simple note-taking app that lets you collect your ideas, information, and thoughts in one place easily and safely. You can use this app to note down all the important highlights of your board meetings and share them with others for collaboration purposes.

Merits:

With Evernote, you can access your notes online as well as offline.
With Evernote, you can ensure the safety of your notes and notebooks by putting a passcode on your app.
With Evernote, you can keep your notes synced across all devices.
With Evernote, you can present notes in one click or share them with friends and colleagues.

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Conclusion

Unplanned board meetings are only good for unplanned outcomes. If you and the people around you are genuinely interested in bringing ideas to the table and getting something done, you have got to invest your time and thought into planning the right meeting. Having the right set of meetings tools really helps you make things clearer, faster, and smoother. The tools highlighted above are designed to make meetings and their aftermath easier for al types of businesses.

So, that’s all for now.

Hope you liked this article.

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Nisha Parikh

Nisha is the Vice President of HR at Telebu. With over 16 years of work experience, she has scaled up organisations by building teams on a foundation of transparent work culture. Her most recent accomplishment is scaling an 80+ people team to 500+ people in less than a year. Nisha’s work ethic is all about adding a human element to today’s corporate madness. Outside of the office, Nisha enjoys spending time with her nephews and doing a lot of extensive reading